What is at stake is not a fixed fine
Failing to meet the Spanish record-keeping obligations can mean losing between 3% and 100% of your CAP payments. In other words: it is not a set penalty, it is a percentage of your subsidy that depends on how serious the breach is and whether it is repeated.
When the risk starts
- 1 Sept 2026: fertilisation plan mandatory.
- 1 Jan 2027: electronic recording of plant protection treatments.
- 1 Jan 2028: full digital logbook for holdings over the thresholds (30 ha of total area, rainfed plus irrigated added together; 5 ha irrigated; or 0.1 ha of greenhouse).
From each of those dates, an inspection can check that you are keeping it properly.
Why paper and spreadsheets leave you exposed
- Paper, or not keeping it current: high risk. Hard to reconstruct when an inspector asks.
- A spreadsheet: guarantees neither the official format nor the traceability required.
- Software: check whether it gives you the agronomic calculations as well as the record-keeping, or only does the bare minimum.
How to remove the risk (for free)
With the Orcelis Free plan you keep your treatment records and your fertilisation plan and export the official logbook as a PDF, at no cost and with no time limit. You reach every deadline with the work already done.
Check your own case
Not sure exactly which obligations apply to you? Use the SIEX Checker: in two minutes you have your report, with dates and risk level.